Getting your postage meter connected through the network can be a daunting process for some companies. This guide should define, explain, and simplify this process as well as detail some technical definitions and frequently asked questions to make it as easy as possible to get you connected.
If you are considering a mailing equipment change, most vendors only offer a LAN connected postage meters or they charge extra to connect through an analog line.
With the use of a digital connection, postage refills, rate changes, and other software updates will be updated much faster than through an analog line without the interruption of a fax or incoming analog call interrupting.
2. Mailing Vendor Cost Savings – Extra fees ranging from $100-400 per meter.
3. Analog Line Savings – Many organizations are keeping analog lines for their postage meter and fax machine without other uses. In other words, their main phone system is digital and run through their network. As fax machines are replaced by digital multi-functional devices, the mail machine may be the only thing used on the $300-600 per year analog line.
Steps to get your postage meter connected on the network:
- Is there a network connection close to where you’re putting the mail machine?
- Do you use a Proxy Server? (See common technical definitions for more information)
- You will need to know if your company has a DHCP Server. (See common technical definitions for more information) If you do not have a DHCP Server, the information below needs to be entered into your mailing system. If it’s a self-installable meter, this is done by internal staff or have this information ready for the service technician if the mailing vendor installs the machine. (See common definitions for more information)
- IP Address
- Subnet Mask
- Default Gateway
- Do you use a static IP Address or Dynamic IP Address? (See common technical definitions for more information). If you do not have a DHCP Server (That can automatically recognize these addresses) and have Dynamic IP Addresses, they will need to be entered into the meter if they change.
- Plug the machine into the network port.
- Try downloading postage or doing a balance inquiry. If that works, you are connected!
Here are some common technical definitions that you might find useful when connecting your mailing system:
A DHCP server is designed to eliminate the need to provide a static IP address, Subnet Mask and Default Gateway which are required to connect to a LAN connection.